Apply Prepaid (PPD) Funds to A/R Balance (Previous Bills)

To apply prepaid funds to an A/R balance:

  1. Start Juris and log in to open the main Juris window.

    2. transactions, cash receipts

  2. Double-click Transactions to expand the folder.
  3. Double-click Cash Receipts to expand the folder.

  4. Select Form > New > Cash Receipt on the menu to open the Batch window.

    Batch window

  5. In the Batch Comment box, type a name for this batch, or select the default.

  6. Select Form > New on the menu to open the Cash Receipts window.

    A/R information

  7. In the Deposit Date box, type the date on which the deposit is being made, or accept the default (today's date.)
  8. In the Check Number box, type TRANSFER.
  9. In the Check Date box, type the date you want to use for the check, or accept the default (today's date.)
  10. In the Check Amount box, type a zero dollar amount ($0.00.)
  11. In the Payor box, type the client's name.

  12. Click the A/R tab, if not already selected, and enter the bill(s) to which you want to apply prepaid funds.

    A/R information

    1. In the Client column, type the client number.
    2. In the Matter column, type the matter number to which you are applying prepaid funds.
    3. Right-click the row's Bill # column to open the Bill Finder window.

      4. Bill Finder window

    4. Double-click on the bill to which you want to apply prepaid funds.

      5. The bill is selected and the Bill Finder window closes. The bill number you have selected, appears in the Bill # column of the cash receipt window.

    5. In the Apply column, type the amount you want to apply to this bill.

  13. Click the PPD tab, and enter the prepaid funds that you are applying, as a negative amount.

    PPD - prepaid tab

    1. In the Client column, type the same client number that you entered under the A/R tab in the Client column.
    2. In the Matter column, type the same matter number that you entered under the A/R tab in the Matter column.
    3. Right-click the row's PPD Amount column, type the amount that you want to apply to the bill as a "negative" amount. This is the amount you are pulling from the prepaid funds.

    NOTE: Note

    NOTE: Make sure the cash receipt has a zero balance (i.e., the Amount Applied, Balance To Apply and Batch Total boxes are all zero dollar amounts.)

  14. Select Form > Save on the menu to save the Cash Receipt.
  15. Post the cash receipt. See Post a transaction batch for instructions.

Related information

Prepaids (PPD) Overview

Related tasks

Change Prepaid (PPD) Asset Account

Reverse Prepaid (PPD) and Refund the Client

Transfer Prepaid (PPD) to Trust